Administrative Assistant | Remote | LATAM Only | 80006

About Us

At Remote Talent LATAM, we connect top Latin American talent with leading U.S. marketing agencies. We guide businesses and candidates through every step of the hiring process, ensuring the perfect match in skills, culture, and goals. While we’re not direct employers, we act as a trusted partner, bridging the gap between exceptional talent and growing opportunities.

About the Company

The client is a well-established, U.S.-based company in the printing and visual communications industry. They specialize in delivering custom signage, graphics, and branding solutions that help businesses improve visibility and communicate effectively with their customers.

Their services cover the full project lifecycle, including design support, production, and installation coordination, allowing them to manage projects from concept to completion. They work with a wide range of clients and handle projects such as interior and exterior signage, banners, displays, and other visual communication materials.

With decades of experience and a strong reputation for quality and reliability, the company operates with a stable team and a long-term approach to growth and client relationships.

About the Role

The client is seeking a detail-oriented and proactive Administrative Assistant to support daily operations and basic design tasks. This role is ideal for someone who thrives in structured environments, takes ownership of their work, and is looking for a long-term growth opportunity. The position combines administrative responsibilities with technical design support, and offers the opportunity to grow into Project Management or Client Coordination over time.

Requirements

• At least 1+ year of professional experience
• Near-native English proficiency (written and spoken)

• Manage invoicing and Accounts Receivable through CRM and online systems
• Follow up on outstanding payments and resolve minor discrepancies
• Track project status and maintain accurate internal records
• Communicate with clients via email and occasional phone calls
• Proactively coordinate between stakeholders to keep projects moving forward
• Create simple layouts (signage with text and dimensions) using Adobe Illustrator
• Prepare and clean up client files for production (pre-press tasks)
• Vectorize graphics and ensure print-ready quality
• Verify file sizing, resolution, and overall readiness
• Use AI tools within Adobe to improve efficiency on simple tasks
• Nice to have: QuickBooks experience

Benefits

• Compensation: $1,300 (USD)
• 10 days PTO
• Paid U.S. holidays
• Long-term career growth potential
• This is a full-time role with 8-hour shifts, totaling approximately 40 hours per week.
• Candidates must be able to work standard USA business hours, Monday through Friday.

Eligibility Criteria:

This position is only open to candidates residing in Latin American (LATAM) countries, such as:

Applications from candidates outside LATAM (including the U.S. and other regions) will not be considered.
Resumes must be submitted in English.
Applications that do not meet these criteria will be automatically rejected.

Originally posted on Himalayas