Events & Activation Production Specialist

Thrive is a leading behavior change technology company founded by Arianna Huffington in 2016 with the mission to end the stress and burnout epidemic. Thrive helps individuals and organizations improve well-being, performance and mental resilience with its AI-powered behavior change technology platform. Thrive’s Microsteps – small, science-backed steps to improve health and productivity – have been adopted by employees at more than 125 organizations in over 140 countries, from frontline and call center workers to executives at multinational companies.

If you’re not sure that you’re 100% qualified, but this sounds like a role you would Thrive in – we want you to apply! We believe skills are transferable and passion for our mission goes a long way.

We are looking for a hands-on, highly organized Events & Activation Production Specialist to support the planning, coordination, production and deployment of the live events, activations, exhibits, panels, and private convenings that bring Thrive’s science-backed methodology and strategic partnerships to life. Working closely with Thrive’s Global Head of Strategic Health Partnerships and Chief Communications Officer, you will serve as the connective tissue across our internal teams, our customers, executives, speakers, guests, and the production vendors and service providers who help us deliver flawless on-site experiences. This is a builder’s role for someone who thrives in fast-paced, high-stakes environments, juggles multiple simultaneous shows and programs with ease, and has the show-floor instincts to keep things on track when the unexpected happens.

How You’ll Contribute

• Planning support – Support the Chief Communications Officer and Global Head of Strategic Health Partnerships in translating event concepts and customer objectives into clear work-plans, production timelines, run-of-show documents, task lists, and next steps.
• Production & deployment – Manage the end-to-end production and deployment of events and activations that showcase Thrive’s methodology at live events, congresses, and customer programs, working within the strategy, objectives, and direction established by Thrive leadership.
• Customer partnership – Serve as a key day-to-day event production point of contact for customer teams, ensuring their goals are reflected in every activation and that they have a seamless, world-class experience. Escalate strategic decisions, material scope changes, and sensitive customer issues to Thrive leadership.
• Vendor & service-provider management – Source, brief, and manage external production service providers and vendors, holding them accountable to scope, timeline, and budget. Coordinate estimates, contracts, production schedules, deliverables, and invoices with the appropriate internal teams.
• Multi-event orchestration – Coordinate and help run multiple concurrent events and shows, keeping logistics, timelines, and stakeholders aligned across a busy congress and activation calendar.
• Project tracking – Maintain event workplans, calendars, action-item trackers, guest and speaker logistics, approval deadlines, production documents, and status updates so that internal teams and vendors remain aligned.
• Content and communications coordination – Coordinate with communications, content, social, creative, and video teams to track event-related materials, approvals, signage, presentations, scripts, content capture, and social assets. This role supports execution and coordination but does not own communications strategy or messaging.
• Executive and speaker logistics – Support scheduling, briefing materials, travel details, rehearsals, greenroom needs, and other logistical requirements for Thrive leaders, customer executives, speakers, and guests.
• On-site execution – Be present on the show floor to lead set-up, manage live execution, and solve problems in real time when things go sideways.
• Post-event support – Coordinate event closeout, including vendor reconciliation, final invoices, asset collection, follow-up items, and documentation of key outcomes and lessons learned.

Qualifications & Skills

• 2–4 years in event coordination, exhibit management, or experiential marketing – ideally at a trade show or event agency, exhibit house, or on the client side running a congress calendar.
• Proven track record managing multiple simultaneous events or shows, not just one at a time.
• Hands-on, on-site show floor experience – this is non-negotiable; you’ve been there when things go sideways and know how to recover.
• Experience selecting and managing production vendors and service providers against scope, budget, and deadlines.
• Comfort working closely with senior leaders and customer teams in a high-visibility, fast-moving environment.
• Experience coordinating across communications, content, creative, social media, and production teams is preferred.
• Experience in healthcare, pharmaceutical, corporate communications, or another regulated environment is helpful but not required.
• Ability and willingness to travel regularly and work occasional nights and weekends.

Who You Are

• A clear, confident communicator who quickly builds strong working relationships with internal partners, customers, and vendors.
• Highly organized and detail-oriented, with a proactive approach to anticipating needs and heading off problems before they happen.
• A savvy tactical executor with a bias for action who takes initiative and drives projects forward with minimal oversight, while recognizing which decisions require leadership input or approval.
• Energized by white space – you thrive in ambiguity, fast-paced environments, and the chance to shape and scale new programs.
• Calm under pressure, with the show-floor instincts to keep things on track when the unexpected happens.

✨ What We Offer:

• 🌍 Mission-Driven Impact: Be part of a company that’s truly making a difference in people’s lives around the world.
• 🚀 Career Growth: Develop within the company and help shape our growth strategy.
• 💙 Human-Centric Culture: Thrive in a supportive environment with a range of wellness perks and benefits.
• 💰 Competitive Compensation: Enjoy a comprehensive and rewarding total compensation package.
• 🩺 Health & Financial Benefits: Medical, dental, and vision coverage plus a 401(k) program with company match.
• 🌴 Time to Recharge: Generous paid time-off programs designed to help you rest, reset, and recharge — including Thrive Time, a benefit unique to Thrive that gives employees additional paid time off after major projects or intense periods of work to truly recharge and recover.

Compensation:

Base compensation for this role will likely fall in the $77,000-$94,000 range.

• Please note: We provide a competitive mix of salary, performance bonus, and equity. The final offer amount will depend on factors like experience, expertise, and may differ from the range above. This range also excludes additional benefits, such as 401(k), and medical, dental, or vision insurance.

Thrive is deeply committed to creating a safe and welcoming work environment free of discrimination and harassment so that all employees can bring their whole selves to work.

Thrive is proud to ensure equal employment opportunity (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, disability, genetics, gender, gender identity, gender expression, sexual orientation, age, marital status, family or parental status, veteran status, or any other characteristic protected by applicable federal, state or local law.

Thrive is also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. Please inform Thrive’s Recruiting team if you need any assistance completing any forms or to otherwise participate in the application process.

Originally posted on Himalayas