Senior Accounts Payable Analyst

We’re a growing team, and as we scale, so does our need to focus on expanding our accounting team. You’ll be joining a people-focused company, and as a Senior Accounts Payable Analyst, you will be responsible for managing Vendavo’s accounts payable processes to ensure vendor invoices, approvals, and payments are processed accurately, efficiently, and in compliance with company policies. This role oversees the full vendor invoice lifecycle—from purchase order coordination and invoice processing to approval workflows and payment execution. The position supports strong internal controls, assists with month-end close activities, and helps improve AP processes and system efficiencies. The Senior Accounts Payable Analyst works closely with Accounting, FP&A, and department leaders to ensure vendor commitments are properly approved, recorded, and paid in alignment with company priorities and cash flow planning.

THE OPPORTUNITY

Manage the purchase order process and collaborate with cross‑functional teams to establish purchase orders and maintain approval workflows
Review vendor contracts and order forms to ensure invoices follow agreed billing terms and approvals
Process vendor invoices in NetSuite, including matching invoices to purchase orders, obtaining approvals, and ensuring accurate account and department coding
Ensure invoices are reviewed and approved in accordance with company approval policies and internal controls
Maintain vendor records including W‑9s, contracts, and payment instructions
Monitor the AP inbox and respond to vendor inquiries in a timely manner
Manage vendor payment schedules and prepare bi‑monthly payment runs
Coordinate vendor payments within cash flow limitations in partnership with Finance leadership
Work with the Senior Accounting Manager to determine monthly expense accruals
Support accrual calculations for goods or services received but not yet invoiced
Assist with AP-related reconciliations and journal entries
Ensure AP activity is recorded in the correct accounting period
Partner with the Senior Accounting Manager to support vendor payment planning and cash forecasting
Provide visibility into upcoming vendor payments and liabilities to support short-term cash planning
NetSuite ERP – vendor bills, purchase orders, approvals, and payments
Navan (or similar expense management system) – employee expense processing
Microsoft Excel – reconciliations and financial analysis
SharePoint / Microsoft Teams – documentation and collaboration tools

THE SKILL SET

• Bachelor’s degree in Accounting, Finance, or related field preferred
• 5+ years of Accounts Payable or Accounting experience
• Experience working in a multi‑entity or global organization preferred
• Experience in a fast‑paced environment
• NetSuite experience strongly preferred

THE BENEFITS

• Flexibility to work from home or in the office, depending on what works best for you
• Unlimited PTO for vacation, sick and mental health days–we encourage everyone to take vacation during the year to ensure dedicated time to spend with loved ones, explore, rest and recharge
• 4 recharge days, where the entire company goes on a brief pause in all geographies for 1 day each quarter. This day can be spent in whatever way helps you recharge, to regain energy, and dive back into the next workday
• 16 weeks of paid parental leave with health benefits for all parents, plus flexible re-entry schedules for returning to work
• $110 a month to cover your cell phone and internet expenses
• High-end laptop (Dell XPS or Mac)
• Competitive pay and bonus/commission
• Comprehensive health, detail, vision, and mental benefit options (PPO, FSA, HSA)
• 401k plan with a 3% employer non-election contribution

THE VENDAVO STORY

OUR SAAS PRODUCTS

OUR FUNDING

OUR CULTURE & YOU

OUR TEAM IS GROWING. YOU WILL TOO.

Originally posted on Himalayas