Talent Hackers
Administrative Assistant (Real Estate) SA & LATAM
Visa Source Listed
📍 Anguilla, Antigua and Barbuda, Argentina, Aruba, Bahamas, Barbados, Belize, Bermuda, Bolivia, Bonaire, Sint Eustatius and Saba, Brazil, Cayman Islands, Chile, Colombia, Costa Rica, Cuba, Dominica, Dominican Republic, Ecuador, El Salvador, Falkland Islands (Malvinas), Grenada, Guatemala, Guyana, Haiti, Honduras, Jamaica, Mexico, Montserrat, Nicaragua, Panama, Paraguay, Peru, Puerto Rico, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, South Georgia and the South Sandwich Islands, Suriname, Trinidad and Tobago, Turks and Caicos Islands, Uruguay, Venezuela, Virgin Islands, British, Virgin Islands, U.S.📅8h agoRemote
AI-Powered Fit Check
Instantly analyze how your resume matches this job's requirements and uncover your top strengths.
Job Description
Job Overview
We’re looking for a proactive and highly organized Administrative Assistant to support daily operations within a fast-paced real estate environment. This role involves executive support, project coordination, document management, and communication with brokers, clients, and vendors to ensure smooth business operations. The ideal candidate is detail-oriented, an excellent communicator, and experienced in managing multiple priorities while working independently in a CST-aligned remote setting.
Core Tasks:
- Monitor multiple inboxes to triage and respond to client questions and concerns
- Check plans and project documents for issues and escalate as needed
- Assist with phone outreach and triaging various calls to the office
- Work with brokers to collect and verify diligence items efficiently
- Perform ad hoc payment, invoice management, file management, etc
- Manage a calendar including scheduling, meetings, and travel arrangements
- Serve as a contact between employees, clients, and external partners / vendors
- Prepare/ edit correspondence, communications, presentations, reports, and other docs
- Coordinate meetings, set agendas, take minutes, and prepare follow ups / action items
- Perform other ad-hoc tasks with limited instruction as needed
- Assist with project management and KPI tracking tasks
- Create SOP documents for various processes and update over time
- Assist with personal tasks as needed
Must-Haves:
- 3+ years experience in an admin role in a real estate setting
- Strong (C-level) verbal and written English communication skills
- 2+ years experience with project management-related tasks and tools
- Basic - intermediate skills with Excel / Google Sheets
- Strong organizational and planning skills with an entrepreneurial mindset
- Excellent time management skills and ability to multitask and prioritize
- Familiarity with Slack and Zoom for internal team coordination / communication
- Ability to work full-time CST
Nice-to-Haves:
- Experience managing various organic social pages
Originally posted on Himalayas