Administrative Assistant

Please note:

This position does not offer a relocation package

VISA Sponsorship is not available for this position

100% remote role

What You’ll Do:

• Manage complex calendars, schedule meetings and travel, and coordinate with internal and external stakeholders to prevent conflicts.

• Prepare agendas and ensure meeting materials are accurate and ready in advance.
  Arrange domestic and international travel, prepare detailed itineraries, and process expense reports.

• Organize and facilitate in-person and virtual meetings; distribute actionable follow-ups.

• Create and maintain presentations, reports, and spreadsheets; manage confidential files and records.

• Assist with budget tracking and project documentation to support departmental goals.

• Support special projects by gathering data, monitoring progress, and ensuring deadlines are met.

• Filter requests and determine priorities requiring VP attention; manage competing priorities effectively.

• Build and maintain strong relationships with internal teams and external partners; represent leadership professionally.

• Process data entry time and manage accounts receivable/payable for departmental operations.

Education:

• You have your High School Diploma/GED.

What Skills You Need:

• Strong interpersonal skills with ability to develop and maintain effective relationships

• Demonstrate problem-solving skills with ability to anticipate and resolve issues proactively, think critically, find solutions, and work under pressure

• Tech-savvy and power user of Microsoft office products (Excel, Outlook, PowerPoint, Word, Teams)

• Strong communication skills both written and verbal, interacting effectively with internal teams and external stakeholders/customers

• Ability to establish trust and credibility within the organization and to maintain and protect confidential information

• Ability to work independently and exercise sound judgment in ongoing work

• Proficient time management skills and ability to prioritize multiple tasks and meeting deadlines

• Ability to lead and work effectively as part of a team

• Exposure to project management skills including the development, implementation and management of business projects and procedures

• Attention to detail to ensure accuracy and professionalism

What Makes You Stand Out:

• 3-5 years of experience as an administrative professional.

• Associate degree: equivalent experience accepted.