Precision for Medicine is hiring an Executive Assistant I based in Poland to join our global team.

Executive Assistant

The Executive Assistant provides high‑level administrative, operational, and strategic support to Department Presidents in a dynamic, fast‑paced executive environment. This role partners closely with senior leaders to anticipate priorities, manage complex workflows, and ensure the seamless execution of leadership initiatives.

Success in this role requires exceptional organizational skills, sound judgment, discretion, and a proactive, solution‑oriented mindset. The Executive Assistant leverages strong AI literacy—using tools such as Microsoft Copilot—to enhance productivity, communication, and decision support while maintaining the highest standards of confidentiality and data integrity.

Key Responsibilities

Provide executive‑level administrative and strategic support to Department Presidents
Own complex calendar management across multiple time zones, prioritizing critical business initiatives
Prepare agendas, briefing materials, pre‑reads, and decision summaries; capture action items and ensure timely follow‑up
Draft, refine, and summarize executive communications using AI‑enabled tools
Support planning and execution of department‑level initiatives, tracking milestones and deliverables
Coordinate executive travel, offsites, and leadership events
Communicate with clarity, professionalism, and discretion across senior stakeholders
Manage ambiguity and competing priorities with resilience and effectiveness.

Required Qualifications

Bachelor’s degree
At least 5+ years of experience in an Executive Assistant, Administrative, or Personal Assistant role
Strong AI literacy, including hands‑on experience with tools such as Microsoft Copilot
Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint)
Fluent in English (written and spoken)
Proven ability to manage projects independently and handle sensitive information with integrity

This role is ideal for a highly motivated professional who values collaboration, continuous learning, and excellence in executive support.

Precision for Medicine is the first global precision medicine clinical research services organization, purpose-built to improve the clinical research and development process for new therapeutics. Our novel approach integrates clinical operations excellence, with laboratory expertise, and advanced data sciences to inform every step. We apply our expertise to trials at all stages—from early development through approval—with embedded experience in oncology and rare disease.

Precision is required by law in some states or cities to include a reasonable estimate of the compensation range for this role. This compensation range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to: skill sets, experience and training, licensure and certifications, and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. At Precision, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. This role is also eligible for a discretionary annual bonus, private medical insurance, MultiSport Card, life insurance, pension, home working allowance, vacation, among other benefits.

Reasonable estimate of the current range for Poland:

88,700.00 PLN - 133,100.00 PLN gross per annum

Any data provided as a part of this application will be stored in accordance with our Privacy Policy. For CA applicants, please also refer to our CA Privacy Notice.

Precision Medicine Group is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law.

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact Precision Medicine Group at QuestionForHR@precisionmedicinegrp.com.

It has come to our attention that some individuals or organizations are reaching out to job seekers and posing as potential employers presenting enticing employment offers. We want to emphasize that these offers are not associated with our company and may be fraudulent in nature. Please note that our organization will not extend a job offer without prior communication with our recruiting team, hiring managers and a formal interview process.

Originally posted on Himalayas

Executive Assistant I

Job Description