Executive Assistant (Job ID: JASREG2)

IMPORTANT - Watch this quick Loom video on how to get hired:
https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0

C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.

PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH

About the Client:

The client is a dynamic, fast-paced leader in the trucking and transport industry. We are seeking a highly organized, proactive, and sharp Executive Assistant to support our leadership team. This is a full-time, remote position open to top talent in Latin America or South Africa.

If you are a master of organization, thrive under pressure, and pride yourself on anticipating needs before they arise, we want you on our team.

About the Role:

As the executive Assistant, your primary mission is to clear the deck for leadership, managing day-to-day administrative complexities so the executive team can focus on growth. You will act as a trusted gatekeeper, project coordinator, and operational backbone.

Key Responsibilities

Administrative & Operations Management

• Calendar & Coordination: Manage complex calendars, schedule meetings, and protect the executive's time against distractions.
• Travel Logistics: Seamlessly research, book, and coordinate flights, accommodations, and detailed travel itineraries.
• General Support: Handle day-to-day administrative tasks, emails, and operational bottlenecks with speed and accuracy.

Data & Asset Tracking

• Auction Coordination: Maintain and manage high-stakes auction data across various spreadsheets, ensuring flawless accuracy and real-time updates.
• Information Management: Keep business files, documentation, and digital workspaces meticulously organized.

Recruitment Support

• Candidate Screening: Review incoming job applications, filter resumes against strict criteria, and help streamline the hiring pipeline for internal growth.

Qualifications & Skills

We are looking for a "right-hand" professional. To excel in this role, you must possess:

• Proven Experience: A strong background in administrative support or executive assistance, preferably in a fast-moving or high-volume industry.
• Exceptional Communication: Fluent verbal and written English, with the ability to adapt to direct, fast-moving, and decisive communication styles.
• The "Fast-Paced" Fluency: The ability to pivot quickly, handle shifting priorities, and maintain your composure under pressure.
• High Attention to Detail: Exceptional organizational skills—nothing slips through the cracks on your watch, especially when managing data and spreadsheets.
• Proactive Initiative: A self-starter mentality. You don’t just wait for instructions; you look ahead, spot potential issues, and solve them.

Originally posted on Himalayas