Conveyancing & Admin Assistant

This is a remote position.

We are seeking a proactive and detail-orientedConveyancing & Admin Assistantto support our legal team with Queensland conveyancing matters while also providing phone coverage and general administrative assistance. This role is ideal for someone with foundational conveyancing experience who is eager to grow their knowledge and contribute to a busy practice. Reports directly to the Practice Manager or designated supervisor.

Key Responsibilities

Conveyancing Support

• Open and manage new conveyancing files and matters.
• Monitor critical dates and ensure key milestones are met.
• Prepare settlement statements and other conveyancing documentation.
• Assist with routine conveyancing tasks throughout the transaction process.
• Maintain accurate and up-to-date file records.
• Liaise with clients, solicitors, and relevant third parties as required.
• Support the conveyancing team with administrative and compliance-related tasks.

Phone Coverage & Client Support

• Answer incoming phone calls professionally and promptly.
• Take accurate messages and ensure they are relayed to the appropriate team members.
• Provide a positive first point of contact for clients and stakeholders.
• Assist with general client enquiries where appropriate.

Administrative Support

• Assist with basic invoicing and payment follow-up tasks.
• Maintain databases, records, and internal systems.
• Provide general administrative support to the wider team as required.

Requirements

• Minimum six months' experience in conveyancing.
• Understanding of the conveyancing process and key transaction stages.
• Strong attention to detail and organisational skills.
• Excellent written and verbal communication skills.
• Ability to manage deadlines and prioritise workload effectively.
• Professional telephone manner.
• Proficiency with Microsoft Office (Word) and legal practice management systems such as LEAP, PEXA or Smokeball.
• Ability to work independently while collaborating with a remote team.

Preferred Attributes

• Familiarity with Queensland conveyancing procedures.
• Strong problem-solving skills and attention to detail.
• Reliable, proactive, and eager to learn.
• Comfortable handling multiple tasks in a fast-paced environment.

Originally posted on Himalayas