Project Admin Executive

Responsibilities:

• Assist with the review of project drawings and submission processes to relevant authorities.
• Provide support for the project team by liaising with operators, consultants, contractors, and stakeholders.
• Manage and organize project documents, including drawings, technical and tender documents, contracts, and correspondence, ensuring timely updates and proper filing.
• Coordinate project meetings, prepare meeting minutes, and track action items.
• Contribute to the creation of project briefs, progress reports, and presentation materials.
• Oversee the internal approval process and execution of contracts and related project documents.
• Prepare and verify documents required for project payments and liaise with the Finance Department for submissions.
• Address renovation, maintenance, handover, and defect rectification matters for properties, coordinating with contractors and service providers.
• Maintain comprehensive project records, including tracking contracts, payments, document submissions, and pending action items.
• Perform additional administrative and coordination tasks related to projects, engineering, and property management as needed.

Requirements:

• Diploma in Business or Architecture.
• A minimum of 2 years’ experience in tendering, procurement, or project coordination.
• Familiarity with local development and regulatory processes is advantageous.
• Strong organizational, multitasking, and interpersonal skills with a keen attention to detail.
• Proficient in MS Office applications (Word, Excel, PowerPoint); knowledge of document control systems is preferred.
• Proactive, responsible, and capable of working independently in a fast-paced environment.

Interested candidates who wish to apply for the advertised position, please click on “Apply Now”. We regret that only shortlisted candidates will be notified.

EA License No: 01C4394 (PERSOL Singapore Pte Ltd)

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