As an Executive Administrator, you will play a pivotal role in supporting key executive functions and ensuring the smooth operation of our new specialty coffee online marketplace. Your primary focus will initially be on aiding the CEO and the Corporate Secretary during the crucial phases of preparation and launch. Post-launch, your responsibilities will shift towards ongoing administrative and compliance tasks, ensuring the company adheres to corporate requirements and maintains operational excellence.

This position offers the unique opportunity to be involved in the ground-breaking launch of a specialty coffee marketplace, providing invaluable experience in corporate governance and executive support at a high level. You will gain direct exposure to strategic management processes and have the chance to contribute to the shaping of company practices and policies. This role is perfect for those looking to enhance their professional profile in a dynamic, entrepreneurial environment.

Assist the CEO and Corporate Secretary in preparing and finalizing all necessary documentation and logistics for the launch of the specialty coffee online marketplace.
Manage compliance-related tasks, including monitoring, tracking, and updating records to meet corporate requirements.
Maintain complex scheduling and calendars for senior executives to ensure efficient time management and coordination of business activities.
Prepare detailed agendas and summaries for meetings, ensuring all participants are well-informed and prepared.
Attend and manage logistical aspects of virtual meetings, including operating Zoom, tracking action items, and following up with attendees to ensure accountability and progress.

Proven experience in an administrative role supporting senior-level executives.
Strong organizational skills with the ability to handle multiple tasks simultaneously in a fast-paced environment.
Excellent communication skills, both written and verbal, are essential for effective collaboration and documentation.
Proficiency in managing digital meeting platforms (e.g., Zoom) and office management software (MS Office, Google Suite).
Attention to detail and the ability to maintain confidentiality and discretion at all times.

Experience in compliance or regulatory environments is highly desirable.
Ability to adapt to changing priorities and new challenges with a proactive, positive attitude.
Experience in the coffee industry or e-commerce platforms can be an advantage.
Knowledge of corporate governance and experience preparing for board meetings would be beneficial.

Originally posted on Himalayas

XTN-37F0974 | EXECUTIVE ASSISTANT

Job Description