Job Duck
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For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.
As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!
This Transactions Legal Assistant role supports a fast-paced real estate-focused law firm by ensuring files are opened accurately, documentation is requested on time, and follow-ups move matters forward efficiently. In this position, you will work closely with paralegals to manage administrative legal tasks that are critical to keeping transactions on track. The role is ideal for someone who is comfortable working independently, thrives in a structured environment, and takes pride in being reliable and detail-focused. You will not handle client intake, allowing you to concentrate on internal processes, accuracy, and timely execution. Candidates who value teamwork, consistency, and a positive work atmosphere will find this role especially rewarding while contributing meaningfully to daily operations.
Maintain organized and up to date files and documentation
Support paralegals with administrative legal tasks
Order payoffs and association documents for real estate matters
Open and set up new legal files accurately in Smokeball
Ensure deadlines and internal requirements are met consistently
Perform follow up phone calls and follow up emails as needed
• 1-2 years of experience working in a law firm as a legal assistant or managing legal documents required
• Experience with SmokeBall CRM is a must
• Excellent written and verbal communication in both English and Spanish
• Strong attention to detail and accuracy
• Ability to manage repetitive tasks efficiently
• Comfort working in a fast-paced legal environment
• Dependability and consistency in daily execution
• Ability to follow established legal processes
• Positive attitude and collaborative mindset
• Time management and task prioritization skills
• Location and timezone: Remote, Central Standard Time (CST)
• Working Hours: Monday to Friday
• Expected call volume: Moderate (6-15 calls per day)
• Software and Tools Required:
- VOIP: Spectrum
Ready to dive in? Apply now and make sure to follow all the instructions!
Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.
Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.
Originally posted on Himalayas