Program Administrative Assistant (Volunteer)

Program Administrative Assistant (Volunteer)

Mothers to Daughters

About Mothers to Daughters:

Mothers to Daughters (M2D) is a 501(c)(3) non-profit dedicated to empowering women across generations through leadership and entrepreneurship training, educational workshops, and networking opportunities. Through intergenerational mentorship and community service, M2D advances gender equality, fosters leadership, and equips women to drive social and economic change in their communities. This handbook outlines our values, policies, and operational procedures to guide team members in fulfilling our mission.

Our Mission at Mothers to Daughters is to accelerate the personal and professional growth of women by connecting them with the lived experiences, authentic insights, and transformative wisdom of successful women. Through intergenerational mentorship, we foster a legacy of economic empowerment, social resilience, and impact-driven innovation, equipping women to lead, innovate, and build sustainable solutions that transcend generations.

Our Vision is a world where women of all generations thrive through the power of intergenerational wisdom, driving inclusivity and gender equity for lasting global impact. By bridging generations, amplifying voices, and breaking down barriers, we aim to create a future where women are elevated to the heights they deserve—leading, innovating, and shaping a more equitable and prosperous world for all.

Our Core Values at Mothers to Daughters are:

• UnwaveringRespect

  • We honor diverse perspectives and experiences, fostering an environment where every voice is valued.

  • We believe in mutual respect between generations, recognizing the wisdom of experience and the disruptive innovation of youth.

  • We encourage bold yet respectful dialogue in discussions around gender equality, relationships, and personal development.

• Purpose driven-Trust

  • We prioritize transparency, accountability, and credibility, ensuring that our members, mentors, and sponsors feel confident in our work.

  • We believe trust is the cornerstone of meaningful mentorship, enabling honest, courageous conversations and impactful guidance.

  • We commit to upholding the integrity of our mission, maintaining the highest ethical standards in all our partnerships and programs.

• Synergistic Collaboration

  • We recognize that transformative change happens when we work together across generations, cultures, and industries.

  • We actively forge alliances with organizations that align with our mission, including men’s groups working toward gender equity.

  • We foster a culture of dynamic knowledge-sharing, ensuring that mentorship is a two-way exchange where both mentors and mentees grow together.

• Transformational Empathy

  • We understand that each woman’s journey is unique, committing to creating a safe space for shared experiences and personal growth.

  • We recognize societal and personal challenges women face and approach solutions with compassion and pragmatic action.

  • We champion vulnerability as a strength, encouraging open discussions about both breakthroughs and setbacks.

• Impact-Driven Entrepreneurial Spirit

  • We believe in equipping women with the skills, mindset, and resources to take ownership of their futures—whether through career advancement, leadership, or business ventures.

  • We encourage innovation, agility, and adaptability, ensuring our programs evolve to meet the shifting needs of our global community.

  • We emphasize bold resilience, helping women break barriers, embrace risk, and lead with confidence.

• Unapologetic Authenticity

  • We embrace and celebrate individuality, encouraging women to bring their whole selves to the table.

  • We champion unapologetic self-expression, ensuring that every woman’s voice is heard, respected, and amplified.

  • We commit to honest, transparent communication, rejecting performative feminism in favor of practical, high-impact actions that drive real change.

• Future-focused Innovation

  • We embrace bold, transformative thinking, pushing boundaries to create solutions that redefine possibilities for women.

  • We leverage technology, data, and creativity to amplify mentorship, leadership, and economic empowerment initiatives.

  • We foster a culture of continuous learning and reinvention, ensuring that women stay ahead in an ever-evolving global landscape.

Position Overview:

Join the Mentorship Program Team at Mothers to Daughters (M2D) as a Program Administrative Assistant and play a vital role in supporting the smooth operation of our mentorship program. This volunteer position focuses on ensuring mentees and mentors have a seamless experience, from onboarding to ongoing participation in workshops and virtual events.

Key Responsibilities:

Onboarding Support

• Assist in onboarding mentees into the mentorship program, ensuring they receive all necessary resources and information.

Administrative Tasks

• Handle program-related administrative duties, including maintaining accurate records of mentee/mentor pairings and tracking their progress throughout the cohort.

• Take minutes during meetings and ensure action items are documented and followed up.

• Draft professional emails and communications related to the mentorship program.

Communication and Coordination

• Act as the point of contact for mentors and mentees, facilitating smooth communication and addressing inquiries.

Resource Development

• Assist in creating or organizing program resources such as guides, toolkits, or FAQs for mentors and mentees.

• Help develop email templates, meeting agendas, or workshop materials to streamline processes.

Presentation and Content Creation

• Assist with creating slide decks for presentations and collaborative meetings.

• Maintain and organize program-related documents on the shared drive for easy accessibility.

• Support with internal reports or presentations on program performance.

• Collaborate on creating promotional videos or visual content to highlight the program’s impact.

Workshop and Event Support

• Attend mentorship program workshops to provide logistical and participant management support.

• Support virtual workshop coordination, including technical setup and participant engagement.

Marketing and Social Media Support

• Assist with drafting and organizing content for social media campaigns.

• Help prepare marketing materials and ensure alignment with program objectives.

Key Skills:

• Strong attention to detail and organizational abilities.

• Effective communication skills for email drafting and social media content creation.

• Proficiency in creating visually appealing and professional presentations.

• Familiarity with maintaining shared drives and organizing digital files.

• Creativity in developing communications, social media and marketing campaign ideas.

• Adaptability to handle a variety of tasks and priorities.

Qualifications:

• Previous experience in administrative, program coordination, or content creation roles is an asset.

• Strong organizational and multitasking skills.

• Proficiency in using tools such as Google Workspace, Microsoft Office, and presentation software.

• Experience with social media platforms and drafting marketing content is an advantage.

• Excellent written and verbal communication skills.

• Ability to collaborate effectively in a team setting and work independently when required

Commitment:

• Serve at the organization for 1 year

• Ability to meet and collaborate weekly via Zoom, Google Drive, Microsoft and Slack with the team.

• Ability to attend monthly Team All Hands via Zoom.

• Approximate time commitment: 5 hours per week

Benefits:

• Opportunity to make a meaningful impact in a global nonprofit organization.

• Experience in critical role within mentorship team.

• Collaborative and mission-driven team environment.

• Networking opportunities with professionals and leaders in the nonprofit and corporate sectors.

How to Apply

Interested candidates should fill out the application form and submit their resume and cover letter.

Mothers to Daughters is an equal opportunity organization and encourages applications from people of all backgrounds and experiences.

Mothers to Daughters is committed to providing reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, contact HR at info@motherstodaughters.ca.

Originally posted on Himalayas