At Side, we believe everyone should own their path.

Side is a real estate startup that pioneered the concept of brokerage-as-a-service to help top real estate professionals create and run their own companies without having to operate a brokerage. Our proprietary platform makes the real estate transaction process far more efficient for both agents and home buyers/sellers.

Before Side, exceptional real estate agents had two choices: You could join an antiquated traditional brokerage, relinquish control of your business, and pay hefty fees for marginal value. Or you could start your own independent brokerage, massively increase your liability, and take on the burden of running your own back office. We created a third option: Own your own business and run it on the Side platform. Agents get to focus on what they do best — selling real estate — while Side operates in the background to facilitate their transactions, and help them grow.

Side is led by experienced industry professionals and world-class engineers who develop technology designed to improve agent productivity and enhance the client experience. The company is backed by over $300 million in funding from top-tier venture capital firms, including Coatue, Tiger, D1, Sapphire, Trinity, and Matrix. Headquartered in San Francisco, Side currently operates in 16 states, with plans to expand nationwide in the coming years. We were named Company of the Year by Inman News (the leading industry publication) and a Most Innovative Company of 2022 by Fast Company.

At Side, you’ll have the opportunity to collaborate and innovate your way to success. Becoming an inSider means that you’ll be empowering business leaders to become business owners, all while forging your own path with like-minded entrepreneurs. Join us at Side and own your career, your impact, and your life!

Purpose and Scope

All Limited Administrative Coordinators working with Side agents are expected to deliver exceptional service, which includes monitoring communications and responding promptly during standard business hours. Side's platform enables Administrative Coordinators and our service team to offer expanded services beyond what is traditionally available to agents, ensuring a superior and seamless experience.

Certification

All Administrative Coordinators servicing Side agents are Side Certified. This designation confirms that each Administrative Coordinator has completed comprehensive training on all technology platforms utilized at Side and is held to the highest standards of client service and professional excellence.

Listing Services

Partner or Associate to notify Admin TC of seller’s details in writing on the appointed form to create the exclusive listing agreement and all associated disclosures (forms from document library). Admin TC to then confirm owner(s) of public record, download and upload proof to the Side app. Admin TC to create and circulate final documents for execution via DocUSign. Admin TC to upload final executed agreements and disclosures into Side App/Compliance Review.

If we represent the seller, Admin TC to coordinate obtaining Offering Plan & Financials from the seller or purchase from the management company

Admin TC to enter listing information, including all digital assets, into the RLS and/or MLS.

Admin TC to create a transaction memorandum (deal sheet) to send to the other agent and both attorneys.

Admin TC to follow up with the attorney to ensure attorney has all documents necessary to produce a fully executed contract (includes due diligence materials).

Admin TC to provide redlining assistance, upon request.

Sale Services

Partner or Associate to notify Admin TC of deal details in writing on the appointed form.

Admin TC to create (or complete listing agent’s version) a transaction memorandum (deal sheet) to send to the other agent and both attorneys.

Admin TC to collect and upload all required documents into Side App/Compliance Review Tool as they receive fully executed items.

Admin TC to contact the buyer's lender (or agent if we rep the seller) to schedule appraisal/obtain appraisal date/time. Agents are encouraged to attend to ensure all findings are disclosed

Admin TC to continuously connect and follow up with lender/attorney/agent to make sure all parties are on the same page and tasks are completed on time.

Admin TC to obtain final financing approval documents for closing and send to attorney (if we represent the buyer).

Admin TC to order home warranty, if applicable.

Once clear to close has been received from attorney, the Admin TC to coordinate the following:

Confirm closing date with attorney

Schedule final walk-through

Arrange keys for closing

Request broker demand to be sent to attorney once closing is scheduled

Co-op/Condo (Buyer Rep)

Admin TC to work with agent and purchaser to collect materials to build the board package.

Admin TC to enter information into BoardPackager or onto to Board-required documents otherwise for agent’s review.

Admin TC to coordinate delivery of board package to the board.

Admin TC to coordinate buyer’s board interview once scheduled.

After board approval, Admin TC to contact managing agent to get approval or denial letter.

What would make you a strong fit for the role?

3+ years as a Transaction Coordinator or Administrator

Hands on Transaction Coordinator experience in NY required

2+ years in a remote setting

Ability to multi-task

2+ years in Real Estate industry

Real Estate License required

Experience in creating Board Packages and managing the process from beginning to end

Strong knowledge and experience with Co-Op transactions

Side is dedicated to working with the highest skilled people from the most inclusive talent pool feasible. We maintain that diversity in all aspects leads to positive change, solutions and innovation for our customers and career fulfillment for our employees. All qualified individuals are encouraged to apply!

Side uses the E-Verify employment verification program.

Our stewardship of the data of many of our customers means that a background and DRE license check is required to join Side. We will, nonetheless, consider qualified applicants with arrest and conviction records in accord with applicable law, including the San Francisco Fair Chance Ordinance.

Originally posted on Himalayas

1099 Transaction Coordinator / Admin

Job Description