Executive Assistant/ All Rounder - (011 - 0642)

Job Role: Executive Assistant & Marketing Coordinator

Compensation range: $1800 - $2500 AUD / Monthly

Engagement type:Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 8 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: This organization is a hub for technology education, esports, game development, and digital creativity in the Northern Territory. It delivers programs that help young people, professionals, and the broader community learn technical skills, build projects, and participate in the global tech and creative industries.

Its work spans youth education programs, industry training, coworking, community events, and game development initiatives. The organization collaborates closely with schools, government, and industry partners to help Territorians develop future-ready digital skills and creative careers.

Role Overview: We are seeking a highly organized and proactive Executive Assistant & Marketing Coordinator to support the CEO and the organization's day-to-day operations.

This role combines executive support, operational coordination, marketing, and communications responsibilities. The ideal candidate has strong administrative skills, experience in marketing and content creation, and the ability to manage multiple priorities while maintaining clear and proactive communication.

The successful candidate will be comfortable working independently in a fast-paced environment and confident using tools such as Google Workspace, Asana, Wix, Canva, social media platforms, and AI-assisted workflows.

The Ideal Candidate Will be:

• A strong marketing designer and planner who takes pride in publishable, on-brand work
• Genuinely proactive - anticipates needs, raises issues early, and never lets things go quiet - is always communicating
• A clear, warm, and reliable communicator, in writing and on calls
• Comfortable as the human checkpoint over an AI setup, with the judgment to catch what AI gets wrong
• Detail-oriented and dependable in meeting deadlines and commitments
• Able to prioritize effectively and work independently while keeping leadership informed
• Results-oriented, with a strong sense of ownership and initiative

Key Responsibilities:

Executive Support

• Provide day-to-day executive support to the CEO
• Support inbox, calendar, meeting scheduling, and reminders in coordination with the AI setup
• Draft and organize emails, communications, and documentation
• Track follow-ups and action items from meetings and events to completion
• Proactively communicate progress, roadblocks, and priority changes without waiting to be asked

Digital Content, Marketing & Design support

• Design professional, brand-consistent marketing assets in Canva to a publishable standard: social graphics, event promotions, flyers, presentations, and digital collateral
• Own the social media content calendar across all platforms: plan it, build a repeatable system for capturing input from the team, and keep it running without needing to be chased
• Develop and execute marketing campaigns for programs, events, and intakes, from concept through to scheduled posts to reporting on metrics
• Write clear, engaging marketing copy that matches the organization's voice across Facebook, LinkedIn, Instagram, and newsletters
• Track, measure, and report on content performance and campaign outcomes, and use the results to improve the next cycle
• Assist with website updates and content coordination in Wix

Operational Coordination

• Support project tracking and operational workflows
• Maintain organized documentation, folders, and digital systems
• Assist with internal coordination across multiple programs and initiatives
• Help ensure operational tasks are completed on schedule
• Manage competing priorities while maintaining clear communication with stakeholders

Systems & Process Support

• Maintain and organise project management systems (Asana)
• Set up, run, and improve AI-assisted workflows for drafting, summarizing, research, scheduling, and reporting
• Identify where AI can remove repetitive work and propose practical improvements to how the organization uses it
• Help maintain CRM, data records, and operational databases
• Support process improvement and documentation of workflows
• Identify opportunities to improve efficiency and streamline administrative processes

Communication & Stakeholder Management

• Communicate professionally and warmly with clients, partners, government stakeholders, parents, community members, and vendors
• Manage enquiries by email promptly, never letting messages go cold or sit in drafts
• Coordinate meetings and introductions on the CEO's behalf and represent the organization well in writing
• Maintain proactive communication with leadership regarding priorities, deadlines, and project status

Requirements

• Proven experience as an Executive Assistant, Operations Assistant, Administrative Coordinator, or similar role
• Demonstrated, portfolio-backed marketing and design experience
• Proven ability to build and maintain a social media content calendar and a system for sourcing content
• Genuine fluency with AI productivity tools and a willingness to operate and improve AI workflows
• Confident, independent user of Wix for website updates
• Strong attention to detail and the discipline to quality-check work (including AI output) before it goes out
• Excellent written and spoken English communication skills
• Demonstrated experience working independently in a fast-paced environment
• Strong accountability, responsiveness, and follow-through on commitments
• Ability to proactively identify priorities and anticipate needs
• Comfortable working in a fully remote environment

Required Tool Experience:

• Canva (to a professional, publishable design standard)
• Social media scheduling and content management platforms
• AI productivity tools (e.g. ChatGPT, Claude, or similar assistants and automations)
• Google Workspace (Docs, Sheets, Drive, Gmail, Calendar, Chat)
• Asana or similar project management tools
• Wix website platform

Nice To Have:

• Experience building or automating AI-assisted workflows (not just using chatbots)
• Experience working with Australian organizations or international teams
• Experience supporting education programs, training organizations, or community initiatives
• Experience with email marketing platforms (e.g. Mailchimp) and newsletters
• A portfolio or examples of previous marketing, design, presentation, or content work

Benefits

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)
• Have reliable internet access, technology and backup options

Originally posted on Himalayas